2017 MAESP Leadership Conference Exhibitor Information

Exhibit Dates and Times

Sunday, March 12, 2017 
3:00 PM to 6:00 PM

Monday, March 13, 2017 
7:30 AM to 12:30 PM

Booth Information
Exhibit Booth Rate:  $425 each

Each 8' x 10' booth contains one 6' x 30" table, two chairs, one wastebasket, and one 9" x 44" identification sign. 

Electrical outlets, internet, A/V, additional tables and chairs may be ordered from Tan-Tar-A.  Click here to download the order form.

Shipping Materials
Tan-Tar-A will assess handling and storage fees for any freight shipped directly to the hotel. Tan-Tar-A recommends that exhibitors who need to ship freight to or from the resort contact the firm of Page and Brown.  Click here to download the order form.

Hotel Information
To reserve your room at Tan-Tar-A, click here and use group code ELEM to receive the MAESP group rate.
You may also make your reservation over the phone at 800-826-8272.  Mention MAESP to receive the group rate.


The MAESP Leadership Conference will be held March 11-14, 2017 at Tan-Tar-A Resort in Osage Beach, MO.  This conference brings together over 500 principals, superintendents, college professors and Missouri State Department of Education representatives from around the state.


Exhibit spaces will first be assigned to MAESP sponsors. Other assignments will be made on a first-come, first-serve basis.  If you are interested in becoming an MAESP sponsor, please mark the selection on the form or contact the MAESP office.  


Register Here

EXHIBIT HALL HIGHLIGHTS

Passport to Prizes: Exhibitors who choose to participate in this program will be listed on a “passport” card.  Conference attendees must visit participating exhibitors and obtain a signature from booth personnel.  Once the passport is full, attendees will submit the passport card for a cash drawing.  If you wish to be included in this program, please mark the selection on the Exhibitor Registration Form.


Monday Breakfast:  A light breakfast for conference attendees and exhibitors will be held in the exhibit hall on Monday, March 13.  One breakfast ticket is included with each booth rental.  Additional breakfast tickets are available for purchase.


Monday Lunch: 
A lunch for conference attendees and exhibitors will be held in the exhibit hall on Monday, March 13.  One complimentary lunch ticket is included with each booth rental.  Additional lunch tickets are available for purchase.


GENERAL INFORMATION

LIABILITY: Neither MAESP nor Tan-Tar-A shall be accountable or liable for any damage, loss, harm, or injury to the person or property of the applicant or any of its officers, agents, employees, or other representatives, resulting from theft, fire, water, accident, or any other cause.  The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities whether on the Hotel premises or off and will indemnify, defend, and hold harmless MAESP and the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

Hotel will not be responsible or liable for any loss, damage or claims arising out of exhibitor’s activities on the Hotel’s premises except for any claims, loss or damages arising directly from its negligence.  Missouri Association of Elementary School Principals will be responsible to negotiate the contract with its exhibitors. MAESP does not endorse or advertise offsite activities.

CARE OF BUILDING AND EQUIPMENT: Exhibitors or their agents are liable to the owner of the property for any damage to the walls, floors, or booths.

SECURITY: The exhibit hall will be locked when not in use. No responsibility for loss will be assumed by MAESP or Tan-Tar-A.

RIGHTS OR REFUSAL OF EXHIBITOR:  MAESP reserves the right to refuse to rent exhibit space to any person or entity whose product or service is not consistent with MAESP’s mission and/or is deemed to be contrary to the best interests of MAESP members and/or public education. MAESP reserves the right to accept only exhibitors of its choosing.

DISAVOWAL OF ENDORSEMENT:  MAESP’s acceptance of an exhibitor or sponsors is not, and should not be construed as, an endorsement by MAESP.

INSTALLATION AND DISMANTLING: Exhibits may be readied after 11 a.m. on Sunday, March 12, 2017, and removed after 12:30 p.m. on Monday, March 13, 2017. Exhibits must be removed from the hall no later than 2:00 p.m. on Monday.

ACCOMMODATIONS: Room rates are $105 per night for a single or double occupancy; $143 for a one-bedroom suite and $173 for a two-bedroom suite. Prices do not include tax. If you wish, you may reserve a room on Saturday, March 11, 2017, at the same special room rate.
Tan-Tar-A will release the MAESP room block on February 10, 2017.

Cancellation Policy: Requests for refunds must be made in writing prior to February 1, 2017.  A $50 service fee will be charged on all refunds.  In the event that an exhibitor cancels this contract after February 1 or otherwise fails to occupy the assigned space, MAESP is entitled to full payment for booth space(s).  Submission of application indicates acceptance of this policy.

Missouri Association of Elementary School Principals
3550 Amazonas Drive
Jefferson City, MO  65109

Phone: 573-638-2460
Fax:  573-556-6270
maesp@maesp.com

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